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COVID-19 Reporting Web Application FAQ

Updated June 18, 2020

When reporting to campus, all individuals will be asked to attest that they have not experienced any symptoms of COVID-19 within the past 14 days. At the end of the day, they will be asked to self-report any buildings on campus where they have spent 15 minutes or more.

Anyone reporting to campus to work will need to use the Caltech COVID-19 Reporting web application. If you are unable to access the web application, please notify your manager for further guidance on using the paper Health Attestation and Self-Reported Contact and Location Log.

Employees are asked to either update the web form or fill out the log at the beginning and end of each day that they are on campus or working at a Caltech-operated location (such as one of the Caltech-managed observatories). When reporting to campus, you will need to attest that you have not experienced any symptoms of COVID-19 within the past 14 days. At the end of the day, you will self-report where you have been on campus. If you are using the paper log, you will need to maintain a completed copy and be prepared to turn it in to Students Wellness Services staff in the instance of a positive case on campus.

Please talk to your supervisor or manager about gaining access to the application or paper log.

Self-monitoring and reporting will encourage members of the campus community to be mindful of any symptoms they experience, and could help Student Wellness Services to more quickly identify possible exposure locations in the event that an individual who experiences COVID-19 does come to campus.

Yes. As the CDC says, while people who are sick or know that they have COVID-19 should isolate at home, COVID-19 can be spread by people who do not have symptoms and do not know that they are infected. For this reason, it is critical that everyone fully participate in this effort and provide a complete and accurate accounting of their health and movement on campus. In doing so, you will help the Institute to proactively mitigate risks for spreading infection in our community. Health officials also believe that active self-monitoring of health will help each individual to be more mindful of any symptoms they experience.

No. We expect all members of the community to record information that to the best of their knowledge is accurate at the time of reporting. The information recorded in the application or log will not be used for any sort of punitive action. As described above, it is meant to encourage awareness of your personal health, and to help Student Wellness Services with contact tracing in the event that a campus community member tests positive for COVID-19.

Yes. This is considered part of your Caltech duties. Completing this information should take no more than 3-5 minutes at the beginning and end of your day.

The information you provide will be available only to those select members of Student Wellness Services who would support possible contact tracing efforts in the event of a confirmed or suspected case of COVID-19.

Each days' information will be stored for 20 days and then deleted. That is because the incubation period for COVID-19 is 2-14 days, and contact tracing efforts extend several days prior to diagnosis or the onset of symptoms. Data will only be accessed in the event of a positive case, to enable evaluation of possible exposures and to support contact tracing efforts. 

Yes. Faculty, staff, postdoctoral researchers, and graduate students will all need to provide this information.

The application was designed by Caltech's Information Management Systems and Services (IMSS) for use by the Caltech community only. It does not use GPS or record movement automatically; all data gathered are self-reported.

The printed forms will not be requested by Student Wellness Services unless needed to support a contact tracing effort, and will be discarded once any such effort has been completed.

That will depend on the shifting nature of the pandemic. Once it is deemed no longer necessary to safeguard public health, this health monitoring effort will be discontinued.